W-2 Guide

The process to consent and retrieve W-2 forms electronically is available through PeopleSoft using My ASU. See the W-2 Guide for more information.

Your W-2 reports all taxable wages you receive from your employers during the calendar year and all taxes withheld from those wages. The form serves as an annual report that enables you to file your personal federal and state income tax returns.

Your W-2 reports only wages paid – check dates – during the tax year. Your ASU 2019 W-2 will be postmarked no later than Jan. 31, 2020. If you have given consent to receive electronic W-2 Delivery, your W-2 will typically be available by Jan. 15. To view W-2 information and retrieve your W-2, go to My ASU > My Employment > Payroll > Tax Information > Retrieve W-2 Forms Through My ASU.

日本一本道a不卡免费The option to view W-2 information is available to you regardless if you have provided consent for electronic delivery of your W-2. W-2 information is available dating back to 2013. If you have not given consent to receive an electronic W-2, you will receive a paper copy of your W-2 through the U.S. Postal Service. To guarantee delivery of an electronic W-2 for the current calendar year, consent must be given by Dec. 31. Consent given after Dec. 31 may not become effective until the following calendar year.

If the problem is with the gross amount being paid, contact your department administrator. If the problem is related to a benefit deduction, contact the Human Resources Employee Service Center at Ask HR日本一本道a不卡免费. For questions regarding a parking deduction, contact Parking and Transit Services at 480-965-6124.

Your W-2 is mailed to the mailing address on file in the PeopleSoft HR Payroll database as of Dec. 31, 2019. The post office cannot forward a W-2 to a new address; instead, it is required to return the W-2 to ASU for forwarding to your new address. Returned W-2s with no forwarding addresses will be retained by the HR Payroll Office.

Accurate distribution of W-2 forms is dependent on each employee keeping their address current in My ASU. To update your information, log in to My ASU > Profile tab > Contact Details.

If your name or SSN is incorrect on your Form W-2, ask Payroll Services for a Form W-2c (Corrected Wage and Tax Statement). You may be required to present your Social Security card to Payroll Services for verification purposes. If your name and SSN are correct, but are not the same as those shown on your Social Security card, file for a new card.

日本一本道a不卡免费No. Privacy legislation prohibits faxing confidential information of this nature to non-secure fax numbers. W-2 copies are sent from Payroll Services to the address designated by the employee. Employees can reprint W-2 forms online after registering for electronic W-2 access.

Yes. If Payroll Services received the payment before Dec. 31, 2019, an adjustment was made to reflect your payment.

W-2s for the 2019 tax year include all employee wages paid between Jan. 1, 2019 and Dec. 31, 2019. Wages earned after Dec. 15, 2019 will be paid in Jan. 2020 and are not included on the 2019 W-2.

The academic pay schedule and the alignment of the ASU bi-weekly payroll calendar do not necessarily align with the tax year, which can lead to some modest variation form year-to-year in W-2 income. But in all cases, faculty and academic professionals receive their full salary due during each academic year. 

Box 1 reflects your taxable gross. Taxable gross is your gross minus any tax-deferred deductions, which can include:

  • 日本一本道a不卡免费403(b)—voluntary contributions to a deferred investment program

  • 日本一本道a不卡免费Pre-tax parking

  • Employee pre-tax paid health, dental and vision insurance deductions

  • 日本一本道a不卡免费Flexible Spending Accounts (Dependent care or medical)

  • Arizona State Retirement System contributions

  • Optional retirement contributions

Box 1 reflects your taxable gross. Some deductions reduce taxable gross but do not reduce Social Security and Medicare gross. 

Social Security and Medicare wages are calculated the same; however, there is no maximum amount for Medicare wage and there is a calendar maximum for an employee’s Social Security wage. Once that maximum is reached, Social Security taxes no longer apply for that calendar year. 2019’s maximum is $132,900.