Capital Asset Management FAQs

To contact us, email ASU Property Control or call 480-727-2034. For questions or comments regarding equipment disposals through ASU Surplus Property, email日本一本道a不卡免费 Surplus Property or call 480-965-4228.

We keep accurate records of all of ASU’s capital assets, including moveable equipment and fixed assets, such as land and buildings. An approved property control system is critical to ASU’s research future. Our cognizant auditing agency, the , approves or denies our property system each year. Without the annual approvals Property Control has achieved since 1989, ASU would not be permitted to purchase capital assets on our federal contracts and grants, significantly reducing our research opportunities and future.

日本一本道a不卡免费Maintaining accurate equipment records is required by many sponsors. An accurate asset database is crucial for F&A reimbursement rate calculations. We perform functions required by Office of Management and Budget (OMB) Circulars - Cost Principles for Educational Institutions; - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations; - Audits of States, Local Governments, and Non-Profit Organizations; and .

Generally, capital equipment consists of movable items with an acquisition cost of at least $5,000 and a life expectancy of greater than a year. Computer software must be at least $5,000,000. Additional details are in PCS 101.

Once a receiver document is filed by the department purchasing the equipment, or CAM is notified of an acquisition, we will coordinate tagging the equipment with an ASU barcode tag and enter the record into our database. See PCS 401 for more information.

If the final item cost is expected to be at least $5,000, email us to have a fabrication number set up. After the number is assigned, include it on purchases toward the piece of equipment and use a fabrication object code for ordering. More specifics are in PCS 203.

All donated equipment must be processed through the ASU Foundation. Donated equipment should remain in ASU’s possession for at least 3 years due to IRS tax regulations. More information is in PCS 206 and PCS 1002-10.

Please email us immediately so the transfer can be properly recorded. This procedure is in PCS 207.

Email us when the equipment is received and once the equipment is returned to the sponsor so the equipment can be properly accounted for. Refer to these links for details: PCS 403, PCS 409, PCS 1007.

We coordinate inventory of each asset once every 2 years. Equipment whose title does not rest with ASU will be inventoried annually, or as requested by the sponsor. Various auditing agencies also verify equipment records periodically. More information is in PCS 600.

You can check records of equipment through ASU’s myReports. To learn about acquiring a list of your department’s equipment, read our tutorial. If you do not have access, submit a request日本一本道a不卡免费. Please note that this process will change once Workday is implemented. We will post updates as they become available.