Traveler resources

All trips with an overnight stay or airfare are processed in My ASU TRIP with a request submitted before travel and an expense report submitted within 30 days after a trip ends.

Accounts payable processes trips without an overnight stay, airfare and ASU travel card transactions on the mileage | parking reimbursement form.

Travelers are responsible for the review and compliance with:

  • ASU Policy.
  • Authorized Driver Program.
  • Carbon Project | price on carbon for air travel.
  • Funding source and department requirements.
  • Receipt requirements: Receipts are required for any expense greater than $50 not placed on the ASU travel card. Itemized receipts are required for any expense – regardless of amount or payment method – for airfare, car rental, lodging, or business meal. Additional receipts may be required by your department or funding source. My ASU TRIP accepts the following file formats for receipt images: .html, .jpg, .jpeg, .pdf, .png, .tif and .tiff.
  • Traveling with mobile devices.

日本一本道a不卡免费Travelers to international destinations should also review:

Additional resources:

日本一本道a不卡免费Daily allowances used by ASU are loaded into MY ASU TRIP and based on the following per diem rates:

My ASU TRIP | Getting started

Faculty and staff  

  1. Update your MyASU TRIP Profile.

  2. Activate e-receipts.

  3. Add a delegate.

  4. Apply for an ASU Travel Card to be used in conjunction with My ASU TRIP.

  5. Create and submit a request before booking travel or traveling.

Students

  1. You may have an active profile if you are an active GA, RA, or TA. If able to login to My ASU TRIP, your profile is active. If not, work with the department funding your trip and complete the manual profile form and email it to My ASU TRIP. A profile will be created for you within three business days.

  2. Update your MyASU TRIP Profile.

  3. Activate e-receipts.

  4. Add a delegate.

  5. Create and submit a request日本一本道a不卡免费 before booking travel or traveling.

Trip requests

Trips require a request before traveling and travel booking. Expense reports are filed when the trip is complete and created from the approved request. The request:

  • authorizes travel card use for trip expenses.
  • documents approval by a travel approver and an authorizing travel official.
  • provides a trip expense and itinerary estimate.
  • provides data for traveler location for risk assessment.

High-risk destinations

  • Additional approval required from a Dean/VP and the risk manager. Sufficient details should be included in the request for assessment. Allow time for these additional approvals.

Personal time 

  • Do not include any expenses associated with personal time included on your trip. Costs associated with the personal portion of the trip are not reimbursable.

Zero-dollar trips

  • Trips with no cost to the university and no reimbursement to the traveler Zero-dollar trips. A request is submitted to document your travel for insurance purposes and helps the university locate you in an emergency. The request is closed or inactivated when the trip is complete.

日本一本道a不卡免费These exceptions may occur as you build your request:

Red Exceptions need to be cleared before a request can be submitted. Read the exception for directions on how to clear. If you need additional help, email My ASU TRIP.
Yellow Exceptions are informational and need to be reviewed, complied with and will always display. They will not prevent a request submission.


 

To begin a trip request, log in to My ASU TRIP and click request > new request.

  1. Create the trip request header.

  2. Add travel segments | car rental, flight, hotel, train.

  3. Add other expenses.

  4. Allocate between funding sources, if needed.

  5. Attach documents as needed.

  6. Submit the request.

If needed, Copy a request.

Book travel

Before booking travel, you should have an approved trip request. Airfare, car rentals, hotels and trains can be booked directly through My ASU TRIP.

  1. Airfare can be purchased with your ASU travel card, the university-wide ghost card on file with Anthony Travel, a P-Card, or with personal funds. Personal funds are reimbursed when the trip is complete and the expense report is filed. American Airlines and Southwest Airlines are preferred airlines and discounts are preloaded into My ASU TRIP.

  2. To receive conference hotel rates日本一本道a不卡免费, book directly with the hotel and not through My ASU TRIP.

  3. Vehicle rental discounts are preloaded into My ASU TRIP. Some rates already may include insurance. Review current contracts.

    1. Review l Risk Management guidelines 

    2. A traveler must be an authorized driver日本一本道a不卡免费 before driving any vehicle.

For assistance with bookings and to use airline credits email Anthony Travel日本一本道a不卡免费 or call 480-739-9145 or 1-844-682-5052.

My ASU TRIP step-by-step instructions:

  1. Book airfare.

  2. Reserve hotels.

  3. Reserve rental vehicle.

Expense reports

  • Are created from approved trip requests.
  • Are documents of public record and scrutiny.
  • Completed within 30 days of trip end date.
  • Document actual trip expenses and itineraries.
  • Generate traveler reimbursement.

日本一本道a不卡免费These exceptions may occur as you build your request

Red Exceptions need to be cleared before a request can be submitted. Read the exception for directions on how to clear. If you need additional help, email My ASU TRIP.
Yellow Exceptions are informational and need to be reviewed, complied with and will always display. They will not prevent a request submission.


Read the exception for directions to clear them. Contact your department or My ASU TRIP for additional assistance.

Complete an Expense Report.

Complete a Non-Travel Expense Report日本一本道a不卡免费 – process travel card charges unrelated to ASU travel 

Complete a Modification Expense Report – when a previously approved expense report needs adjustment

Contact

Mail Code:
Mail Code
5912
Phone:
Phone
480-965-3111
Email:
Email

General Information

General Information

Travel Service Center

PO Box 875912
Tempe, Arizona 85287-5912